一、輸出代理店What statutory procedures are involved in a company’s qualification change?

According to the latest 2025 implementation of the "Customs通関"Unit Filing Management Regulations": Three core steps must be completed for a qualification change:

• Business Information Synchronization:After completing the business license change with the market supervision authority, it must be synchronized to the customs system within 10 working days.
• Customs Filing Update:
  • Log in to the International Trade Single Window to submit a change application.
  • Upload a scanned copy of the updated business license (must bear the official company seal)
  • Provide the legal representative's identity certification documents
• SAFE Filing:Enterprises engaged in foreign exchange receipts and payments must update their foreign exchange registry registration simultaneously.

2. How to verify whether the new qualifications of the agency have taken effect?

It is recommended to perform two-factor verification through the following official channels:

• General Administration of Customs Inquiry System:
  • Access the "China Customs Enterprise Import and Export Credit Information Disclosure Platform"
  • Enter the enterprise's Unified Social Credit Code to check the filing status
• Electronic Port Physical Card Verification:
  • Request the agency to provide screenshots of the Electronic Port Card operation interface.
  • Verify whether the filing validity period displayed by the system includes the current date.

3. How can export business continuity be ensured during the qualification change period?

Based on the 2024 success story of a Shenzhen-based electromechanical export enterprise, the following measures are recommended:

• Transitional Dual-Track System:
  • Parallel operation of old and new agents for one month
  • Focus on monitoring customs receipts and the progress of tax refunds
• Logistics Contingency Plan:
  • Notify the carrier in advance of any changes to the agent information
  • Prepare both the old and new sets of bill of lading header format documents
• System Integration Testing:Complete the data integration verification between ERP and the agency system before the change.

IV. What are the common misconceptions about qualification changes?

Based on the violation cases reported by Customs for the first quarter of 2025, special attention is required:

• Scope-of-business pitfalls:
  • The new agent must include the original export commodity's HS code.
  • Medical devices and other special categories require separate filing.
• Certification Timing Blind Spot:
  • AEO-certified enterprises must undergo re-evaluation after any changes.
  • ISO certification cannot be directly transferred to a new entity
• Tax Continuity Risk:The original agent has declared but not yet refunded the business; a change in the agency relationship must be processed.

V. What new changes should be noted when selecting a compliant agent?

The "Cross-border Trade Service Provider Grading Management Measures" to be implemented in 2025 stipulate:

• Check the rating label:
  • Category A service providers may act as agents for special cargo such as dangerous goods.
  • Category B service providers are limited to general cargo only.
• Verification of the margin system:
  • A single shipment valued over USD 500,000 requires a risk deposit for inspection.
  • Request the agent to present the original bank guarantee.
• Digital Capability Verification:Confirm that its system supports new regulatory requirements such as blockchain traceability